Annual Meeting Information and Policies

In accordance with CDC and FDA evidence and guidelines, all attendees must be fully vaccinated against COVID-19 to attend the in-person 79th Annual Meeting. Read our full policy and FAQs.

ACPA is committed to compliance with the Americans with Disabilities Act and to making ACPA’s Annual Meeting accessible to all. Attendees who need accommodations in order to participate should contact the ACPA National Office Team before the meeting and may contact Dan Derman (919-933-9044 ext. 213 or meetings@acpa-cpf.org) during the Annual Meeting for assistance. Requests made during the live meeting will be accommodated to the best of our ability.

ACPA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by all participants. Meeting participants who display inappropriate behavior or create a disturbance will be removed from a session immediately, and ACPA reserves the right to ban them from future sessions and cancel their registration without refund. If you experience harassment or hear of any incidents of unacceptable behavior, ACPA asks that you inform Dan Derman, Specialist, Education Services (919-933-9044 ext. 213 or meetings@acpa-cpf.org).

ACPA is not responsible for any defamatory, offensive, or illegal conduct of Annual Meeting participants, and shall not be held liable for personal injury, property damage, theft or damage of any kind suffered by the participants at or in connection with ACPA’s Annual Meeting.

ACPA is a community dedicated to values of sharing, inclusivity, and diversity. At our Annual Meeting, we welcome and embrace people of any age, race, gender identity, sexual orientation, class, ability, language, or cultural background.

The American Society of Craniofacial Surgery (ASCFS) holds its Annual Meeting during ACPA’s Annual Meeting.

ACPA has added increased flexibility in our standard cancellation policy for 2022. There is a 100% refund for cancellations received in writing by February 12, 2022. Cancellation notices received February 13 – February 27, 2022 will receive a 75% refund. Cancellation notices received February 28 – March 23, 2022 will receive a 25% refund. No refunds will be provided after March 23, 2022.

All refunds will be processed after the meeting. All cancellations must be received in writing (email is acceptable) and include the original purchase date.

ACPA shall not be liable for any loss, injury, or damage to person or property resulting directly or indirectly from any acts of God, acts of government or other authorities, civil disturbances, acts of terrorism, riots, thefts, or from any other similar causes.

ACPA expects that everyone who participates in ACPA’s 79th Annual Meeting, both in-person and virtually, will be respectful of other attendees, vendors and all others they meet. Attendees are expected to follow common rules of behavior and respect for private property. Abusive, harassing or threatening behavior directed toward any other attendee or person will not be tolerated. Report all incidents in which a meeting attendee is abusive, insulting, intimidating, bothersome or acting in an unsafe or illegal manner to meetings@acpa-cpf.org immediately.

All attendees are also required to abide by the ACPA COVID-19 safety guidelines.

The scientific material presented at this meeting has been made available by ACPA for educational purposes only. The material is not intended to represent the only, nor necessarily the best, methods or procedures appropriate for the situation discussed, but rather is intended to present an approach, view, statement, or opinion of the presenter that may be helpful to others who face similar situations. ACPA disclaims any and all liability and injury or other damage resulting to any individual attending a course and for all claims which may arise out of the use of the techniques demonstrated therein by such individuals, whether these claims shall be asserted by members of the healthcare professions or any other person.

It is the policy of ACPA to ensure its programs are fair, balanced, independent, objective and scientifically rigorous. In support of this policy, ACPA requires that: 1) Trade names are to be avoided during presentations. 2) Presentations made at continuing medical educational activities sponsored or jointly sponsored by ACPA, in compliance with standards for accreditation by ACCME, ANCC, and ASHA must include: a. information regarding off-label use(s); b. all commercial or industrial funding, consulting, or equity holdings by the authors of this presentation and/or anyone related to the authors which could be affected by or could have an effect on the content of the presentation. 3) This information will be disclosed to meeting participants on the ACPA website as well as the virtual event platform. Disclosures for all individuals involved in the planning and presentation of education sessions can be found in ACPA’s Annual Meeting Abstract Book.

• ACPA, in compliance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support, has adopted the following Full Disclosure Policy: Presentations made at continuing medical educational activities sponsored or jointly sponsored by ACPA must include information regarding all commercial or industrial funding, consulting, or equity holdings by the presentations’ author(s) and/or anyone related to the author(s) that could be affected by or could have an effect on the content of the presentation. This information is requested during the abstract submission process and will be disclosed to participants through statements in printed meeting materials. The American Cleft Palate-Craniofacial Association (ACPA), in compliance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education (Released December 2020), the American Speech-Language Hearing Association’s (ASHA) Continuing Education Board’s Requirements, and the requirements of the American Nurses Credentialing Center’s (ANCC) Commission on Accreditation, has adopted the following Disclosure Policy which requires disclosure of all financial relationships with ineligible companies which have existed within the last 24 months. An ineligible company is any entity whose primary business is producing, marketing, selling, re-selling, or distributing health products used by or on patients. (For specific examples of ineligible companies, visit accme.org/standards.).
• ACPA’s Disclosure Policy also requires disclosure of all non-financial relationships that might bias an individual including any personal, professional, political, institutional, religious, personal interest, or other relationship (e.g. personal interest or cultural bias) and that could influence the information presented or be perceived as a conflict of interest by learners.

By attending the Meeting, each participant consents to being recorded and videoed during and in connection with the meeting and consents to the use or publication of such recordings, or their likeness, in connection with any promotional, educational or professional purposes. Each participant releases ACPA from any and all liability arising from the recordings or their uses, including for infringement of proprietary rights, invasion of privacy, defamation or any other cause of action, and waives any right to inspect or approve such recordings.

Only ACPA’s authorized vendors are permitted to video and/or audio-record scientific sessions. Recording or streaming of individual sessions, including livestreaming on any media platforms without prior authorization from ACPA is strictly prohibited. Those found violating this policy will be removed from the session immediately and any recording for commercial or personal use will be deleted.

All attendees will receive a daily email with any session changes, updates and daily items of note. Any changes or cancellations will also be shared on the virtual platform.

ACPA does not offer reduced registration fees for partial attendance. Payments must be paid in full by personal or institutional check, U.S. money order or credit card at the time of registration. Payments must be made in U.S. funds and drawn from a U.S. bank. A processing fee will be added at checkout for credit card transactions only. The processing fee includes the amount the credit card companies charge ACPA for each transaction. These fees vary by credit card company.

Only you are to access the content in the virtual meeting platform using your username and password. You agree that you will not otherwise copy, transmit, forward, lend, sell, or modify any session recordings. You may not disseminate any recordings or use your log in for group viewing. If we have reason to believe you have shared your password information or access to your account or have used the recordings in violation of the policy, we may remove your access to the virtual meeting platform.

ACPA thanks sponsors and exhibitors for their participation and support. Sponsors and exhibitors are not responsible for the content of this meeting. ACPA does not endorse any sponsor or exhibitor products or services.