Abstract FAQ: 2023 Annual Meeting

Submit abstracts for ACPA’s 80th Annual Meeting here.

ASCFS abstracts follow the same process as those for ACPA’s Annual Meeting.

The 80^th Annual Meeting will be held in-person in Raleigh, NC. There will not be a virtual-only submission section within the abstract submission portal. While we hope 2023 brings more consistency with travel, we understand things come up. If your abstract is accepted, and an unforeseen circumstance prevents you from attending the meeting in person, please contact us immediately, and we will work with the Program Task Force on potential virtual options.

• • The following “primary subject areas” have been changed:
    • “Advanced Courses” and “Foundational Courses” have been combined into one category, now called “Instructional Courses”. “Instructional Course” abstracts will be chosen as 60 or 90 minute talks, at the discretion of the Program Task Force. Please see more information in the submission portal.
    • “Ideas & Innovations” and “Short Talks” have been combined into one five-minute category, now only called “Short Talks”. Please see more information in the submission portal.
    • The “Team Coordinating and Nursing Track” will consist of 10-minute talks
    • “Clinical Platform Papers” are now called “Non-Research Platform Papers”.
    • Panel Discussion abstracts will be chosen as 60 or 90 minute talks, at the discretion of the Program Task Force

For the title, up to 250 characters are allowed and for the body, up to 3,000 characters, cumulative are allowed. This includes spaces and punctuation. View Abstract Guidelines for more information.

See the Abstract Types for a detailed description. Note that the Program Task Force may change the abstract type, if accepted.

The Program Task Force may accept the abstract as a different type than what was originally submitted. This is usually due to the number of abstracts submitted in each category and how the information will best be presented.

Research in progress is acceptable as long as tentative, data-based conclusions are stated in the abstract. The abstract will be blinded and peer reviewed along the same guidelines as other abstracts submitted, see the Abstract Submission Guidelines for more details.

The instructional level helps attendees select which course is appropriate for them to join. More details on instructional levels may be found here.

Student Members or Professional Members who are either current professionals in training or in their first year post-graduation are eligible to submit abstracts as a Junior Investigator. If you are not yet a member, Join Now.

View Author and Presenter Information.

Any author on the abstract can present. The first author will automatically be the presenter in the system. Email us after acceptance to make a change.

The presenter is responsible for:

• Presenting the abstract, if accepted.
• Assuring that all appropriate financial and non-financial relationship disclosures have been made. Disclosure of financial relationships with commercial entities is required for the presenting author and his/her spouse and institution.
• Announcing the disclosures before the presentation of the abstract.
• Logging in to the abstract site to RSVP acceptance of the presentation and to review the presentation guidelines, if accepted. Email us after acceptance if the first author is not the presenter.
• Presenters must register for ACPA’s Annual Meeting and are responsible for all registration fees and personal expenses related to the meeting.

View Author and Presenter Information.

Yes, conflict of interest disclosures are required for all authors.

Yes, there is no limit to the number of abstracts that you may submit. Authors who submit multiple abstracts should be prepared to make arrangements for alternative presenters to attend in case more than one abstract is accepted.

Abstract notifications will be emailed in late fall 2022.

View the Abstract Review Process.

ACPA will not accept late abstracts.

You may make changes to the abstract before the submission deadline. You will be required to re-finalize the abstract. Only finalized abstracts will be reviewed.

No. Presenters pay the same registration fees as other attendees.

Abstracts will be published in an abstract-specific special online edition of The Cleft Palate-Craniofacial Journal (CPCJ). If your abstract has been previously published in a peer-reviewed journal, including the Cleft Palate-Craniofacial Journal, it may not be submitted for presentation at the ACPA Annual Meeting, as all accepted abstracts are later published in the above referenced abstract edition of CPCJ. If, after abstract submission, your abstract is accepted for publication in a peer-reviewed journal prior to ACPA’s Annual Meeting, notification must be submitted to ACPA in writing. Please note, this does not apply to the following submission types: Instructional Courses and Study Sessions. These two submission types may be considered for resubmission, even if previously accepted/presented*. Please see the next section for more information.

*Abstracts previously accepted by the ACPA Program Task Force for Instructional and Study Sessions will be carefully reviewed by the 2023 Program Task Force.

You can still submit the abstract to ACPA’s Annual Meeting if it has been presented previously, as long as it has not been published in a peer-reviewed journal (please see the above question/answer), or as an official ACPA sanctioned webinar. During the submission process, please indicate this in the submission portal in the “objectives and previous presentation” section. If a significant number of attendees could obtain or have obtained this information elsewhere, it may cause your abstract to receive a lower rating.