Historically, ACPA has had a large number of committees and task forces – a total of 22 in 2015. Such a structure inevitably results in inefficiencies, to duplication of efforts, and to challenges in the allocation of sufficient resources to support each of the committees. As a result, the ACPA Executive Council has examined means by which to render the ACPA committees more efficient and effective. The new committee structure ensures that all necessary objectives and charges are retained and allows for better communication between the committees, Council, and ACPA members. ACPA President Richard Kirschner has worked closely with committee chairs and the National Office Team to reappoint or identify new committee chairs and to appoint the committee members with an aim to keep those whose tenure was less than three years assigned within the new structure. Objectives from committees that are no longer continuing as free-standing groups have been incorporated into those for standing committees for 2016. The following table shows Committees and Task Force groups that will be active during 2016 and how committees from 2015 have been incorporated.
Committee chairs, co-chairs and members were notified about their appointments in February. The National Office Team will be providing opportunities to express interest in committee service for next year as well as other opportunities to become involved using a survey that will be distributed in September 2016.
2016 ACPA Committee Restructuring FAQ
Q: Why did ACPA decide to restructure committees?
A: With the ACPA 2015-2018 Strategic Plan, it made sense to examine our committee structure to ensure it supported the goals and objectives outlined in the Plan. Further, with over 20 committees and task forces, ACPA had too many committees for appropriate National Office support, often resulting in inactivity and inefficiency. Some committees and task forces continued to exist even after their purposes were fulfilled.
Q: How did ACPA frame the restructuring of committees?
A: The guiding principle in the reorganization was to align the structure with strategic goals of the association.
Q: What were Executive Councils’ recommendations and considerations when restructuring committees?
A: Engage members and ensure that they continue to provide strategic guidance for the organization. Streamline committee structure, utilizing subcommittees/work groups or short-term task forces as appropriate. Develop clear, measurable, timeline-specific objectives for committees and specific task assignments for each member of each committee.
Q: How is member service on committees managed?
A: Committee service terms will be established that are consistent in length (i.e., three years), with staggered terms, to be outlined in an updated Policies and Procedures Manual.
Q: How are committees assisted by Executive Council and the National Office Team?
A: Clear objectives and effective orientation information promote productive committee work. Each committee will be assigned specific objectives each year that support the Strategic Plan. Dedicated Executive Council and National Office Team liaisons assist the Chair and members to remain on task and to achieve the objectives of the committee during the service year.
Q: With less committees, won’t there be less opportunities to contribute?
A: The Association is expanding volunteer opportunities beyond Committee membership. The aim of the new structure is to ensure that all Committees and members feel actively engaged in the strategic goals of the association. Creating opportunities for new members to become more involved with ACPA is a priority for the association.