RSVP Deadline: December 20, 2017

Congratulations on being chosen to present at ACPA’s 75th Annual Meeting.  By accepting a presentation time, presenters agree to the guidelines in this document.

If presenters do not accept a presentation time by December 20, 2017, ACPA reserves the right to seek alternative presenters. Please note that accepting a time does not register presenters for the meeting. All presenters must register for the meeting. Registration will open in January 2018.

Overview

  1. RSVP the presentation slot by December 20, 2017.
  2. ACPA assumes that the first author is the presenter. If there are multiple presenters, please email jessica.kokos@acpa-cpf.org with names by January 15, 2018.
  3. Submit all Presenter updates and Special Requests to ACPA by January 15, 2018.
  4. Follow the AV Guidelines and Timing considerations when creating the presentation.
  5. Follow the Disclosure Requirements to include disclosures in presentations.
  6. Upload slides and/or handouts to the ACPA Meetings App. Presenters will receive an email prior to the meeting with instructions.
  7. The day of the presentation, presenters must arrive at the session 15 minutes early to load the presentation to the PC in the room.

Disclosure Requirements

ACPA requires financial and non-financial disclosures to be included in each presentation. Presenters must begin with a slide and verbal acknowledgement of disclosures per author including:

  • all relevant financial relationships or a statement indicating that there are no relevant financial relationships
  • all relevant non-financial relationships or a statement indicating that there are no relevant non-financial relationships

If the presentation focuses solely on one product or service, the speaker must also disclose this fact and that similar products or services will not be included in the presentation.

ACPA is accredited by the Accreditation Council for Continuing Medical Education (ACCME) and the American Speech-Language-Hearing Association (ASHA).  All components of the annual meeting must meet the requirements of these accrediting organizations.  See Presenter Disclosures for more details.

Timing

Each acceptance notification includes the session type and the scheduled time slot.  Plan the length of each talk according to the time allocated for the presentation type.

  • Eye Openers – 60 minutes
  • Study Sessions – 90 minutes

Please begin and end the session on time and ensure time for questions within the scheduled time.

AV Guidelines

There will be a Windows PC for each session.  There will not be Mac adaptors available.  Presenters are responsible for uploading the presentation from a USB drive to the laptop provided in the session.

  • Presentations must be prepared in PowerPoint 2007 (MS Windows) or later, and saved as a .ppsx file. In the “page set-up” section, set the slide size of the page to “On-screen show (4:3)” and landscape orientation.
  • The second slide must contain presenter disclosures. On this slide, list all financial and non-financial relationships relevant to your presentation according to the Disclosure Requirements.  See Presenter Disclosures for more information
  • Movies must be coded using standard Windows codecs.
  • Do not use special fonts which are not part of the standard PowerPoint package as this may cause problems while uploading your file at the podium.
  • Presenter View or slide advancers are not available during the presentation.
  • Included photos should be enlarged to show relevant detail.
  • Patient confidentiality must be protected.  No names should appear in illustrations.
  • Institutional identification should appear only on the first title slide.
  • Upload slides and/or handouts to the ACPA Meetings App. Presenters will receive an email prior to the meeting with instructions.
  • Use person-first language when referring to patients, i.e. “patient with a cleft” instead of “cleft patient.”
  • English is the official language of the Annual Meeting. Presentations must be written in grammatically correct and understandable English, and presenters must be fluent in English.

Special Requests

Each session will include a Windows PC, an LCD projector and a projection screen for the presenters’ use.  Speakers are required to handle audiovisual equipment themselves. Wired microphones will be provided for sessions of more than 30 attendees. Rooms will be set up based on the session format.

If you have any audiovisual or other special requests, please email jessica.kokos@acpa-cpf.org by January 15, 2018.

RSVP Deadline: December 20, 2017

Congratulations on being chosen to present at ACPA’s 75th Annual Meeting.  By accepting a presentation time, presenters agree to the guidelines in this document.

If presenters do not accept a presentation time by December 20, 2017, ACPA reserves the right to seek alternative presenters. Please note that accepting a time does not register presenters for the meeting. All presenters must register for the meeting. Registration will open in January 2018.

Overview

  1. RSVP the presentation slot by December 20, 2017.
  2. Follow the AV Guidelines and Timing considerations when creating the presentation.
  3. Follow the Disclosure Requirements to include disclosures in presentations.
  4. Upload slides and/or handouts to the ACPA Meetings App. Presenters will receive an email prior to the meeting with instructions.
  5. The day of the presentation, presenters must arrive at the session 15 minutes early to load the presentation to the PC on the podium and sit near the front.

Disclosure Requirements

ACPA requires financial and non-financial disclosures to be included in each presentation. Presenters must begin with a slide and verbal acknowledgement of disclosures per author including:

  • all relevant financial relationships or a statement indicating that there are no relevant financial relationships
  • all relevant non-financial relationships or a statement indicating that there are no relevant non-financial relationships

If the presentation focuses solely on one product or service, the speaker must also disclose this fact and that similar products or services will not be included in the presentation.

ACPA is accredited by the Accreditation Council for Continuing Medical Education (ACCME) and the American Speech-Language-Hearing Association (ASHA).  All components of the annual meeting must meet the requirements of these accrediting organizations.  See Presenter Disclosures for more details.

Timing Requirements

Each acceptance notification includes the session type and the scheduled time slot.  Plan the length of each talk according to the time allocated for the presentation type.

  • Ideas and Innovations – 4 minutes
  • Platform Papers – 10 minutes
  • Panels – 45, 60, or 90 minutes
  • Team Coordinating Nuts and Bolts – 5, 10 or 30 minutes
  • Short Talks – 4 minutes

Time required (30-60 seconds) to get to the podium and open the presentation is included in the time allotment.  Presenters will not be permitted to exceed the time allotment.  There will be a discussion time available for questions after every few presentations.

AV Guidelines

There will be a Windows PC on the podium. You will not be permitted to use your own laptop in the general or concurrent sessions. There will not be Mac adapters available.  You will be responsible for uploading your PowerPoint presentation from a zip drive to the laptop provided for you at the podium.

  • Presentations must be prepared in PowerPoint 2007 (MS Windows) or later, and saved as a .ppsx file. In the “page set-up” section, set the slide size of the page to “On-screen show (4:3)” and landscape orientation.
  • The second slide must contain presenter disclosures. On this slide, you must list all financial and non-financial relationships relevant to your presentation.  See Presenter Disclosures for more information
  • Movies must be coded using standard Windows codecs.
  • Do not use special fonts which are not part of the standard PowerPoint package as this may cause problems while uploading your file at the podium.
  • Presenter View or slide advancers are not available during the presentation.
  • Included photos should be enlarged to show relevant detail.
  • Patient confidentiality must be protected.  No names should appear in illustrations.
  • Institutional identification should appear only on the first title slide.
  • Use person-first language when referring to patients, i.e., use “patient with a cleft” instead of “cleft patient”.
  • English is the official language of the Annual Meeting. Presentations must be written in grammatically correct and understandable English, and presenters must be fluent in English.

Congratulations on having your research chosen for presentation in the Paul Black Junior Investigator Session. A panel of judges will select one presenter in this session to receive the Paul Black Junior Investigator Award. Only abstracts assigned to a Junior Investigator session will compete for the Paul Black Junior Investigator Award.

The following items will be evaluated and rated during your presentation:

  1. Clarity of stated goals of the study.
    2. Appropriateness of the hypothesis or questions to be tested.
    3. Validity of the method(s) used to test the hypothesis (sample selection, reliability of measures).
    4. Results and interpretation of data (statistical approach, experimental design).
    5. Conclusions (the results support the conclusions, or there is an alternative interpretation).
    6. Overall organization and clarity of presentation and slides.
    7. Handling of questions and adherence to presentation timing will be used as tiebreakers, if needed.

Please keep these criteria in mind when preparing your presentation.

Please note: You must be a member of the American Cleft Palate-Craniofacial Association to participate in the Paul Black Junior Investigator Session. If you are not already a member, you may join online or contact the Membership Department for more information.

RSVP Deadline: December 20, 2017

Congratulations on being selected to present a poster at ACPA’s 75th Annual Meeting. By accepting a presentation time, presenters agree to the guidelines in this document. Please pay special attention to size, as posters are a different size this year than in previous years.

If presenters do not accept a presentation time by December 20, 2017, ACPA reserves the right to seek alternative posters. Please note that accepting a time does not register presenters for the meeting. All presenters must register for the meeting. Registration will open in January 2018.

  • Each poster can be a maximum of 4 feet (1.2 meters) x 4 feet (1.2 meters). Please incorporate all essential information on the mounted presentation. The poster cannot exceed the 4’ x 4’ space.
  • Presenters are responsible for set-up and breakdown. Push pins will be available for mounting posters on the bulletin boards. Posters must be set-up 15 minutes before the start of the session and must be removed within 15 minutes of the end of the session. Any remaining posters will be set aside. ACPA is not responsible for the condition of posters left after the session.
  • The acceptance notification will have the details of each poster session. Presenters must stand by the poster for discussion and Q&A from 12:00 – 12:30 pm and during the morning and afternoon breaks.
  • ACPA requires financial and non-financial disclosures to be listed on each poster. See Presenter Disclosures for more details. Disclosures should be visible on each poster and must include the following per author:
    • all relevant financial relationships or a statement indicating that there are no relevant financial relationships
    • all relevant non-financial relationships or a statement indicating that there are no relevant non-financial relationships
  • Commercial promotion/advertising is not allowed. Only material covered in the abstract may be presented.
  • Each poster must include the title, authors, disclosures and abstract number so they are easily visible for attendees. Other recommended components include written abstract, Introduction and Background, Methods and Materials, Results, Conclusions and References and Author(s) Photo. Conference attendees can view posters throughout the day. Include presenter contact information on each poster so attendees can reach out with questions.
  • Poster numbers will be emailed prior to the Annual Meeting. Please mount each poster in the correct space without covering any other poster numbers or infringing on their space. Each side of the bulletin board will have two posters.
  • Font size and illustrations should be easily readable and viewable at a distance of at least five feet. Lettering should be a minimum of 3/8 inch (or 1 cm) high.
  • English is the official language of ACPA’s Annual Meeting. Presentations must be written in grammatically correct and understandable English, and presenters must be fluent in English.
  • Use person-first language when referring to patients, i.e., use “patient with a cleft” instead of “cleft patient”.
  • Upload supplemental materials to the ACPA Meetings App. An email will be sent out to all presenters prior to ACPA’s Annual Meeting.

Please Contact Us if you have any questions.